How to Choose the Right Tenant: Top 10 Tips for Landlords
How to Choose the Right Tenant: Top 10 Tips for Landlords
Renting out a property in Ontario is becoming increasingly challenging and stressful every day. The biggest challenge is choosing the right tenants. A bad tenant can cost you thousands in unpaid rent, damages, and legal fees. A good one makes your rental experience smooth and profitable for years.
Tenant selection is an art, especially under Ontario’s Residential Tenancies Act (RTA). The RTA protects tenants’ rights while allowing landlords to screen fairly. Here are ten proven strategies to help you find the right tenant and protect your property and finances.
1. Define Your Ideal Tenant
Before advertising, know who you want to attract. Do you prefer families, students, professionals, or retirees? This helps you write a listing that appeals to the right people and stays compliant with the Human Rights Code.
2. Write a Clear, Honest Ad
Be upfront about rent, utilities, parking, pet rules, and expectations. Clear ads attract tenants who understand and accept your terms.
3. Pre-Screen Applicants
Save time with a quick phone or email interview. Ask why they’re moving, when they want to move in, and who will live in the unit. Early answers can reveal red flags.
4. Meet in Person
Show the unit yourself. Chat with applicants and trust your instincts. If something feels off, don’t ignore it. Never rely completely on an agent. Agents don’t have a duty to investigate every claim a tenant makes.
5. Use a Detailed Application
Collect full names, current address, employment details, previous landlord contacts, and written consent for credit and background checks. Ask for a copy of their driver’s license.
6. Verify Employment and Income
Ask for pay stubs or proof of income and call employers to confirm job status. This ensures they can afford rent consistently.
7. Check References Thoroughly
Call previous landlords, not just the current one. Some may give a good reference just to get rid of a problematic tenant. Ask about rent payments, cleanliness, and any issues.
8. Run a Credit Check
A credit report shows how applicants handle their finances. Look for late payments, large debts, or collections. Good credit suggests reliability.
9. Know the Law
You cannot discriminate based on race, religion, disability, family status, or other protected grounds under Ontario’s Human Rights Code. Stick to relevant questions about income, history, and references.
10. Use a Strong Lease
When you’ve chosen a tenant, use Ontario’s Standard Lease. Go through it together so everyone understands their rights and obligations before signing.
Final Thoughts
Tenant screening is one of the most important parts of being a landlord. Take your time because once the lease is signed, your options are limited. With these ten strategies, you’ll improve your chances of finding responsible tenants who care for your property. A little extra effort now can save you from issues later, that’s the true art of choosing tenants.
